Home  /  Faculty, Postdocs, & Staff

Information for Faculty, Postdocs, and Staff

Updated June 25, 2020

The health and safety of our students, staff, and faculty are our top priorities. In consultation and accordance with local public health authorities, Caltech is beginning a phased return to on-campus activities that had been suspended in response to the COVID-19 pandemic.

Fall Term

Understandably, we receive a lot of questions right now about how Fall Term will be conducted. Caltech's Executive Steering Committee—which includes the president, provost, and other members of Caltech's leadership—is currently weighing how best to proceed with the Fall Term and will be providing a decision by early July. More details can be found in the June 25 Fall Planning Update.

What Caltech Is Doing to Keep You Safe

Caltech's infectious disease task group is monitoring the situation closely in collaboration with the Pasadena Public Health Department (PPHD), and will keep you informed via Ion Caltech emails and updates to this website.

For now, Caltech employees who can work remotely are asked to continue to do so. To support staff members who are telecommuting, Caltech's Human Resources, Information Management Systems and Services (IMSS), and the Office of the Provost have created a Caltech Telecommuting website, which includes telecommuting guidelines, information on connecting remotely to Caltech systems, a set of tools for collaboration, and guidelines that explain how to handle work calls remotely.

For employees reporting to campus, the Institute has implemented a number of preventative measures to mitigate the risk of spreading infection. This includes requiring individuals to wear face coverings and observe physical distancing protocols while on campus, daily symptom self-checks by employees and students before reporting to on-site work, and the introduction of enhanced cleaning measures across facilities.

More details can be found on the Returning to Campus webpage.

Resources for Remote Working and Online Teaching

Health Insurance Updates

Both the Anthem Blue Cross and Kaiser HMO programs have stated that there will be no copay or deductible for individuals who require screening or testing for the COVID-19 virus. All other costs related to COVID-19 will be covered in accordance with the terms of the individual health plans.

Information about the High Deductible PPO (HDHP) plans will be forthcoming.

Travel Guidance

International travel: Caltech prohibits all Institute-sponsored travel to countries with a CDC Level 3 Travel Health Notice, and strongly advises against all personal international travel. If you do undertake such travel, there may be a self-isolation requirement for 14 days upon your return, as well as air or governmental restrictions on return that are beyond Caltech's ability to control.

Domestic travel: In general, we advise limiting non-essential domestic travel. We ask the Caltech community to be mindful of the spread of COVID-19, and to limit travel to any area where there is community spread of the disease, meaning that it cannot be traced back to contact with a traveler from an affected country.

Hosting colleagues from abroad: Due to increasing travel restrictions, it is unlikely that you will be able to collaborate in person with colleagues from overseas. Instead, Caltech can provide tools to aid you in collaborating via email or video conferencing. If you need help setting up a video conference, contact Caltech's Information Management Systems and Services (IMSS) for technical support.

Mental Health Resources

Caltech employees and postdocs who experience increased anxiety or stress related to the virus, concerns about family in the United States or abroad, or personal health may utilize the Staff and Faculty Consultation Center. The Staff and Faculty Consultation Center is currently providing phone consultations, and has created TheWell@Caltech, an online library of resources.